Request & budget check
Capture purchase requests or replenishment suggestions, cost centres, required dates, quantities and budget context.
PURCHASING & PROCUREMENT
Purchase with control. Pay with confidence.
Connect purchase requests, budgets, approvals, supplier orders, goods receipts and invoice verification in a controlled procure-to-pay process—linked to inventory and finance.
✓ Designed around traceable purchasing decisions and connected records
From request to reconciliationPurchasing · Inventory · Accounts payable
One controlled purchasing lifecycleKeep each step connected to its source documents.
↗ Requests & approvals▦ Purchase orders✓ Goods receipts＄ AP & reconciliation
See it in LaraOffice
Purchase orders with approval
Create purchase orders by branch and supplier, then save as draft or send for approval.
Procure-to-pay
Follow every purchase from need to settlement.
Keep approvals, supplier commitments, physical receipts, invoices and payments as distinct but connected steps. This makes exceptions easier to identify and resolve.
Approval & purchase order
Apply approval limits and delegation, then issue a purchase order with agreed prices, currency, tax, terms and expected receipts.
Receive & inspect
Record full or partial goods receipts, service confirmations, damaged or rejected quantities and discrepancies against the order.
Match, post & reconcile
Compare the supplier invoice with the purchase order and receipt, post accounts payable, authorize payment and reconcile settlement.
Receipt trackingPartial, accepted and rejected quantities
Source-linked recordsPO · GRN · Supplier invoice
Purchasing visibility
Know what was ordered, what arrived, and what is owed.
Keep procurement records connected from the original request through supplier delivery and invoice settlement. Avoid treating an order, a receipt, an invoice and a payment as if they were the same event.
- ✓Open-order visibility. Review outstanding quantities, expected receipt dates and supplier commitments.
- ✓Exception handling. Route over-delivery, price differences, damaged goods and invoice mismatches for review.
- ✓Audit trail. Retain links between request, approval, PO, receipt, invoice and payment records.
Procurement capabilities
Tools for disciplined supplier purchasing.
A procurement workflow should support everyday purchasing as well as the exceptions that can otherwise create stock and accounting differences.
Requests, budgets & approvals
Capture purchasing needs, route approvals by policy, support delegated authority and track committed spend against budgets.
Supplier & purchase orders
Maintain supplier terms and order lines with agreed quantities, prices, currency, taxes, delivery expectations and contract references.
Goods receipts & returns
Record partial receipts, inspect damaged or rejected goods, manage supplier returns and keep inventory movement tied to source documents.
Invoice matching
Support two-way or three-way checks across PO, goods receipt and supplier invoice, with duplicate detection and approval for exceptions.
Accounts payable & payments
Track due dates, supplier advances and allocations, AP ageing, payment authorization and bank settlement as separate lifecycle stages.
Commitments & price variance
Review open purchase commitments, supplier price changes, invoice differences and purchasing trends using clearly defined reports.
Connected ERP workflows
Procurement is more than a purchase order.
Purchasing decisions affect stock availability, production readiness, cash commitments and financial reporting. Keep those downstream effects tied to approved source transactions.
- ✓Inventory & warehouse. Accepted receipts update stock quantity and the applicable valuation/receipt accounting workflow.
- ✓Finance & accounts payable. Matched supplier invoices create source-linked AP entries; payment is not marked settled before confirmation.
- ✓Production & replenishment. Material demand can inform purchasing suggestions, but a suggestion should not bypass required approval.
- ✓Budget & reporting. Monitor approved budgets, open PO commitments, AP ageing and supplier statement differences.
Cross-module controlPurchasing + Inventory + Finance
One traceable lifecycleOperational and financial records
Controls & accountability
Make exceptions visible before they become problems.
Use defined rules and review paths to protect purchasing quality, inventory accuracy and financial integrity.
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Approval boundaries
Separate request, approval, receipt, invoice review and payment authorization according to configured roles and limits.
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Duplicate & mismatch checks
Flag repeated supplier invoice references, invoice amounts beyond eligible receipts and quantities outside configured tolerances.
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Reconciliation
Compare receipt valuation, goods-received-not-invoiced balances, AP postings, supplier statements and bank settlement.
Common questions
Purchasing & procurement FAQs
The intended workflow supports partial receipts and receipt tolerances. Each receipt should retain its own quantities and status so the remaining order balance stays accurate.
Use two-way matching between the purchase order and invoice, or three-way matching that also checks the goods receipt or service confirmation. Mismatches should follow an approval path rather than being silently accepted.
In the intended integrated workflow, accepted goods receipts update inventory quantity and valuation/receipt accounting, while matched supplier invoices update accounts payable. Exact posting behavior depends on deployed modules and configuration.
Reorder or production demand can generate a suggestion, but approval controls must not be bypassed. An approved process should determine when a suggestion becomes a purchase order.
The intended control is to distinguish payment authorization, payment processing and confirmed settlement. Reconciliation should use bank or payment evidence before the transaction is considered settled.
Bring purchasing into the bigger picture
See how procure-to-pay can connect across LaraOffice.
Discuss your purchasing approvals, supplier workflows, receipt controls and finance integration requirements with our team.
