Configure leave rules
Define leave types, entitlement rules, accrual periods, carry-forward limits and required evidence where applicable.
LEAVE MANAGEMENT
Make leave simple. Keep records in sync.
Manage leave policies, employee applications, approvals, balances and holiday calendars in one connected workflow—aligned with attendance and payroll records.
✓ Designed for traceable leave decisions and consistent balances
From application to updated balancePolicies · Approvals · Attendance · Payroll
One clear leave lifecycleKeep requested, approved, taken and remaining leave distinct.
▦ Leave policies✎ Applications✓ Approval workflow↗ Attendance & payroll
See it in LaraOffice
Leave applications and approvals
Review leave applications by employee, branch and department with clear approval status.
Leave workflow
From leave request to an accurate balance.
Make the decision process clear to employees and managers while preserving a reliable record of leave entitlement, approval and actual absence.
Submit an application
Employees request dates and leave type, add a reason or attachment where required, and see the request status.
Review & approve
Managers check available balance, date conflicts, team coverage and policy rules before approving or declining.
Record & reconcile
Update approved leave records, coordinate with attendance and pass relevant leave inputs to payroll.
Policy-aware requestsEntitlement · Dates · Approvals
Clear leave balancesEntitled · Taken · Remaining
Leave visibility
Help employees and managers plan with confidence.
Show leave requests and balances in context, with clear statuses and a history of decisions. Apply policy rules consistently rather than relying on manual calculations or disconnected spreadsheets.
- ✓Balance visibility. Separate entitlement, accrued, pending, approved, taken and remaining amounts.
- ✓Calendar awareness. Review public holidays, weekends, existing leave and team absences when checking a request.
- ✓Decision history. Record who approved or declined a request, when it happened and any reason or supporting note.
Leave capabilities
Build a consistent process for every leave type.
Give HR and managers the tools to administer leave policies, process applications and keep related records aligned.
Leave types & policies
Configure leave categories, eligibility, entitlement, accrual frequency, maximum limits and supporting-document requirements.
Applications & calendar
Capture date ranges or partial-day requests, show request statuses and display approved absences on the relevant calendar.
Approval routing
Route requests to the responsible manager or HR role, with configurable approval levels and an auditable decision trail.
Accruals & carry-forward
Calculate balances according to configured policy, effective dates and carry-forward or expiry rules, with reviewable adjustments.
Team availability
Help managers identify overlapping absences and coverage gaps before making a decision on requested dates.
Leave reports & audit
Review balances, leave taken, pending requests and absence patterns by employee, department, branch or period.
Connected HR workflows
Leave should update the right records—once.
Leave approval has consequences for employee availability, attendance and payroll. Keep each module aligned through a defined transaction flow to prevent double deductions or conflicting records.
- ✓Employee records. Apply eligibility and entitlement using the relevant employee, employment type and effective dates.
- ✓Attendance & shifts. Reconcile approved leave with daily attendance so authorized absences are not flagged incorrectly.
- ✓Payroll. Pass relevant approved leave inputs to payroll according to configured paid/unpaid leave rules and statutory policy.
- ✓Audit & corrections. Preserve approval history and controlled balance adjustments, with reason and author information.
Connected leave recordsHR · Attendance · Payroll
Consistent balancesApproved events · Policy rules
Policy & data controls
Keep leave decisions consistent and auditable.
Clear rules and approval history help protect employee records and reduce payroll corrections.
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Eligibility & approval rules
Apply leave eligibility, approval limits and required evidence consistently for the relevant employee group.
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Balance integrity
Prevent overlapping or duplicate requests, reserve or deduct balances at the defined lifecycle stage and support controlled reversals.
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Cross-module reconciliation
Compare approved leave, attendance exceptions, leave balances and payroll-period inputs before finalizing payroll.
Common questions
Leave management FAQs
The intended design supports configurable leave policies and eligibility. The implementation should determine applicable rules using employment type, effective dates and other approved HR criteria.
Pending and approved leave should be displayed separately. If the business reserves balance during pending review, show that reservation distinctly and release it when the request is declined or cancelled.
Partial-day support depends on the configured leave units and policy. If enabled, the request, approval, attendance and balance calculation must use the same unit rules.
Approved leave should be reconciled with attendance and then passed to payroll according to paid/unpaid leave rules and the relevant statutory requirements. The system should avoid duplicate absence deductions.
No. Statutory entitlements vary by employment context and can change. Current Sri Lankan labour requirements must be verified and configured for the applicable employee groups before production use.
Connect employee leave records
See how leave management fits into LaraOffice HR.
Discuss your leave types, accrual policies, approval levels and attendance/payroll integration requirements with our team.
