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Supplier purchasing
Structure replenishment and supplier transactions from request through receipt and invoice matching.
- Supplier and item references
- Purchase orders and expected receipts
- Quantity and price variance review
Industry solution · Wholesale & distribution
Move products with greater control and visibility.
Wholesale and distribution teams coordinate supplier purchasing, customer orders, warehouse activity, deliveries and credit exposure. LaraOffice can help connect these workflows around consistent records and clearer operational hand-offs.
✓ Stock control✓ Order fulfilment✓ Finance visibility
Distribution operations
Illustrative dashboard · Sample values
Open orders184Sample data
To dispatch32Sample data
Reorder alerts09Sample data
Dispatch queueView all →
SO-20418 · Retail accountWarehouse A · 14 lines
PickingSO-20417 · Dealer orderRoute 03 · 8 lines
ScheduledRT-00176 · Customer returnQuality and quantity check
ReviewIllustrative interface only. Values are sample data, not live LaraOffice information.
Wholesale & distribution workflows
Coordinate supply, stock and customer demand
Bring purchasing, inventory, order processing, dispatch and finance into a controlled operating flow that can be adapted to your distribution model.
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Warehouse inventory
Track stock across warehouses and locations with consistent movement records.
- On-hand, reserved and in-transit quantities
- Lot, serial and expiry tracking where required
- Transfers, counts and adjustments
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Wholesale order management
Handle customer orders with account-specific terms and stock availability checks.
- Customer price lists and discounts
- Credit and order-hold review
- Back orders and partial fulfilment
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Picking & dispatch
Coordinate warehouse preparation and outbound deliveries with clearer hand-offs.
- Pick, pack and dispatch stages
- Delivery notes and proof-of-delivery references
- Route and carrier coordination where configured
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Returns & claims
Record returns, damaged goods and supplier or customer claims with defined outcomes.
- Return reasons and condition checks
- Restock, quarantine or write-off decisions
- Credit-note and replacement coordination
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Finance & margin control
Connect purchasing and sales activity with inventory valuation and receivables review.
- Supplier invoice and GRNI reconciliation
- Cost of goods sold and gross margin
- Customer balances and ageing
Order-to-cash & procure-to-stock
Keep each hand-off accountable
Distribution performance depends on the accuracy of both inbound and outbound flows. Clear checkpoints help teams identify shortages, pricing exceptions and mismatches before they become bigger issues.
01
Plan and purchaseReview demand and stock policy, issue a purchase order and track expected delivery.
02
Receive and verifyCheck received quantities and condition against the purchase order before updating available stock.
03
Accept and allocate customer ordersValidate customer terms, credit rules and stock availability before releasing work.
04
Pick, dispatch and invoiceConfirm shipped quantities and coordinate delivery records with sales and finance documents.
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Reconcile and reviewMatch receipts, stock movements, invoices, credits and customer payments.
Illustrative distribution lifecycle
Example of connected purchasing and customer fulfilment processes.
1
Purchase order and goods receiptVerify quantity, condition and supplier documentation
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2
Inventory updated and valuedRecord location, status and approved costing treatment
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3
Customer order allocatedCheck stock, price, credit and fulfilment priorities
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4
Dispatch, invoice and reconcileMatch shipped quantities, costs, invoices and collections
Control point Reconcile physical movements, stock quantities, inventory valuation and financial postings for receipts, transfers, sales, returns and write-offs.
Connected operations
One distribution workflow, multiple teams
Coordinate the departments that keep goods moving from supplier to customer.
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Demand & replenishment
Use sales trends, stock thresholds and lead times to support purchasing decisions.
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Multi-warehouse transfers
Track dispatch from one location, in-transit stock and receipt confirmation at the destination.
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Customer & credit controls
Review customer terms, outstanding balances and order holds through defined approval rules.
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Costing & profitability
Analyse margin using approved cost methods and account for freight, discounts and other relevant costs.
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Management reporting
Monitor order ageing, fill rates, inventory turns, supplier performance and receivables exposure where data is available.
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Audit & approvals
Control sensitive actions such as price overrides, stock adjustments, credit notes and write-offs.
Operational priorities
Focus on the measures that matter
Set clear definitions and ownership so reports reflect operational reality rather than disconnected snapshots.
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Stock accuracyCompare recorded balances with counts and investigate movement discrepancies.
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Order fill rateTrack demand fulfilled in full and on time, with reasons for short shipments.
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Dispatch performanceReview orders awaiting picking, delayed shipments and delivery exceptions.
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Working capitalReview slow-moving stock, supplier commitments and overdue customer balances.
Frequently asked questions
Wholesale & distribution FAQs
Questions to consider when planning your distribution operations.
Can LaraOffice support multiple warehouses?
Multi-warehouse workflows depend on the deployed inventory features and configuration. Confirm location, bin, transfer, in-transit and receipt-confirmation requirements during implementation.
Can we set different prices for different customers?
Customer-specific pricing and discount rules depend on the sales configuration. Define price-list precedence, approval thresholds and how exceptions are recorded.
Can customer credit limits affect order processing?
Credit checks and order holds need to be supported and configured for your policies. Test how overdue balances, exceeded limits and approved exceptions affect order release.
How are inventory and accounting kept aligned?
Define the posting points for receipts, supplier invoices, dispatches, cost of goods sold, returns and adjustments. Reconcile stock movement history and inventory valuation with the related general-ledger balances.
Can the system manage batch, serial or expiry details?
Traceability options depend on the installed inventory scope. Confirm the products that require lot, serial, expiry, quarantine or recall tracking before setup.
Are all features available out of the box?
No. This page describes target workflows and potential capabilities. Actual functions, integrations and automation depend on the LaraOffice edition, configuration and implementation scope.
Make your distribution workflow easier to follow.
Discuss your supplier process, warehouse structure, customer terms, delivery model and finance requirements with the LaraOffice team.
